Record Extracts - Tracking Instructor Certifications

The Record Extracts tab under Instructors is used to track formal record extract requirements. This helps ensure that all instructors hold valid credentials.

View record extracts

1. Go to Instructors
2. Click the Record Extracts tab

The table shows:

Column	Description
Name	The instructor's name
Date of birth	The instructor's date of birth
Date collected	When the extract was obtained
Valid until	Expiry date of the record
Status	Whether the record is currently valid or expired

Filter by status

Use the Status dropdown at the top of the list to filter by:

• All — show every entry
• Valid — currently valid records only
• Expired — records that have passed their validity date

Adding a record extract for an instructor

1. Go to Instructors → Record Extracts
2. Use the + Add option (or the settings icon at the top right)
3. Select the instructor
4. Enter the extract details: date collected and valid until date
5. Save