Finance - Invoices Overview
An overview of the Finance module: how invoices work, what the different invoice types are, and how to navigate the invoices list.
Last updated 29 May 2026
The Finance section is where you manage all invoicing for your swim school. Lime Sportadmin also provides a manual invoicing model where invoices are created by the administrator, sent to students, and paid by the recipient via Stripe with iDEAL.
The invoices list
Go to Finance → All Invoices to see all invoices. By default the list is filtered to show Unpaid invoices — click the Status filter and select All statuses to see everything.
Columns in the list:
| Column | Description |
|---|---|
| First name / Last name | The student the invoice is for |
| Invoice no. SA | The internal Lime Sportadmin invoice number |
| Type | Invoice type (Manual or Subscription, Subscription meaning that it is a reference to a subscription withdrawal) |
| Recipients | Who the invoice is addressed to (Person) |
| Invoice date | Date the invoice was created |
| Due date | Payment deadline |
| Provider invoice no. | Stripe's invoice number (for cross-referencing) |
| Status | Current payment status |
| Remaining | Amount still outstanding |
Invoice types
All invoices created through the admin interface are Manual invoices. This means the administrator determines the content, amount, and timing.
The other type is "Subscription". Those invoices are created automatically when a subscription withdrawal is done.
Invoice statuses explained
| Status | Meaning |
|---|---|
| Unprocessed | Invoice created but not yet sent |
| Sent | Invoice has been emailed to the recipient |
| Unpaid | Invoice sent, payment not yet received |
| Reminder sent | A payment reminder has been sent |
| Reminder upr. | Reminder is not processed |
| Overdue | Payment deadline has passed without payment |
| Paid | Full payment received |
| Credited | Invoice has been cancelled or credited |
| Dormant | Invoice is on hold (no active collection) |
What invoices look like to the recipient
When a student or guardian receives an invoice and click the link in the email, they see a Lime Sportadmin hosted page. The page shows:
- The club's name and logo
- The student's name and date of birth
- A specification of items and amounts
- The payment status
- A note that Stripe is the payment processor on behalf of the club
Invoice Reminders
The Invoice Reminders tab (next to All Invoices) lets you manage automated or manual reminder sending for overdue invoices. Use this to follow up on outstanding payments without sending individual emails.
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