Sending Emails to Students and Guardians

The Communication module lets you send emails directly from Lime Sportadmin to your students and guardians. All emails are sent from your club's registered email address and include your club's branding. The purpose of this module is to send rich text emails to an audience. If you want to send a simple email to a specific class, use the email tool on the class page instead.

Compose a new email

1. Go to Communication
2. Click + New e-mail
3. Fill in the e-mail form (see below)
4. Click Send now or save as a draft

The e-mail form

Subject line The email subject as it appears in the recipient's inbox.

Sender Your club's email address (e.g. info@swimclub.nl) is default. You can also choose your administrator email or another sender.

Recipients Select who should receive the email. Recipients are organised by class:

• Select all: sends the email to all students that are in a class
• Click the arrow next to any class to expand it and see individual students
• Select entire classes (all students in that class) or individual students
• The counter at the top shows how many members and email addresses are included

Important: The email always goes to all email addresses associated to the student.

Create content Build the email body using content blocks:

• + Title — adds a heading
• + Subtitle — adds a subheading
• + Body text — adds a paragraph of text
• + Picture — adds an image

You must add at least one body text block before the email can be sent.

Previewing the email

The preview panel on the right side of the form shows a live preview of how the email will look, including your club's logo and the footer.

Sending options

Option	Description
Send now	Immediately sends the email to all selected recipients
Handle draft → Save as draft	Saves the email without sending, so you can finish it later

Viewing sent emails

Previously sent emails appear in the Emails list under Communication, showing the subject, sender, number of recipients, send date and time, and status. Draft emails also appear here with "Draft" status.

Common use cases

• Monthly email update your students about the latest and greatest in the swimming school
• Lesson cancellation notice: notify classes that an upcoming lesson will not take place due to, for example, a water leak
• Season update: communicate schedule changes or news to all families