Adding a Student

Students can be added to the system in two ways: manually by an administrator, or automatically when a family submits a registration via the public registration page. This guide covers the manual route.

Add a student manually

1. Go to Students
2. Click + Add person (top right)
3. Fill in the student's personal details (see below)
4. Save

Personal details to fill in

Name fields:

• First name
• Last name prefix (tussenvoegsel) — e.g. "van", "de", "van den". This is an optional field.
• Last name

Identity:

• Date of birth — use the student's date of birth in YYYYMMDD format (e.g. 20180315 for 15 March 2018)
• Legal gender

Contact information:

• Email address
• Mobile phone
• Address, postcode (C/O), city, country

Other details:

• Allergy — any relevant medical information
• Photo consent — whether the club has permission to use photos of the student
• Other information — free text for anything relevant
• Admin notes — internal notes visible only to administrators

Adding guardian information

For young children, you must add at least one guardian (parent or legal guardian) during the profile creation. Add the guardian's name, relationship (e.g. Mother, Father), email, and mobile phone.

Guardians are the primary contact for communication and invoicing for minors.

Tip: A student added via the public registration page will already have a profile in the system. You do not need to re-enter their details — just open their profile from Registrations or Students and complete any missing information before assigning them to a class.